improsolutions.ai helps you extract line items from PDFs and emails, detect missing compliance documents, and produce a quotation sheet and document pack checklist in minutes, not days.
Example flow. Upload RFQ PDF, system creates an item list, flags missing spec data, suggests required docs, then exports Excel and PDF packs.
Generic chat tools are everywhere. Industrial procurement needs a workflow tool that produces artifacts, not only text. This product is built around outputs buyers accept.
Reads emails and PDFs, extracts line items, MPN, quantity, unit, target brand, delivery, Incoterms, and notes.
Builds a document checklist per item: MTR EN 10204, CoC, test reports, CE, ATEX, UL, traceability, photos, and packing list rules.
Creates a consistent quote layout, numbering, lead time table, exclusions, and a ready to send email draft with attachments.
This is a simple workflow your team can start immediately. No heavy integration needed for the first pilot.
Forward RFQ emails to a single inbox or upload PDFs to the portal.
System turns unstructured files into a clean item table with confidence scores.
Flags missing specs and produces a document checklist based on category and destination.
Exports Excel, PDF quote, and a packing list and document pack cover page.
Store outcomes: won lost reasons, lead time reality, and compliance rejections to improve future quotes.
Industrial buyers care about evidence. The system keeps source files, extracted tables, user edits, and quote versions for full traceability.
Keep original RFQ PDFs and email headers linked to every generated quote.
Track who edited what line, when, and why, with notes for internal review.
Export audit bundles for customer disputes, QA reviews, and compliance checks.